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POS & Inventory Systems

Point of sale, stock movement and purchasing on the same ledger as the rest of the business, so the operational record and the financial record are one record.

Typical timeline: 6 to 12 weeks for a focused build; longer where multi-location or manufacturing is involved

In short

Swift IT Sols builds point of sale and inventory modules that post to the same double-entry ledger as the rest of the system, so a sale moves stock and creates a journal entry in one transaction rather than in three places reconciled later. A POS module runs in production inside a 44-module ERP.

The problem

The till, the stock sheet and the accounts are three separate records of the same event. Stock counts disagree with the system, and nobody is sure whether the difference is theft, breakage, an unrecorded sale or a data entry error - because there is no single place where the movement was recorded.

How we solve it

Most stock problems are not counting problems. They are that the sale, the stock movement and the accounting entry are three separate acts of recording, so they can disagree – and once they disagree, the reconciliation absorbs more time than the original recording ever did.

We build POS and inventory as one transaction. A sale decrements stock and posts to the ledger atomically: either all three happen or none do. That is the same discipline behind the agent wallet engine we built, where a booking and a balance deduction must not be able to diverge, and it is a database property rather than a procedure people follow.

What runs in production today

A POS module operates inside FT-ERP alongside the booking engine and general ledger. Stock and cost tracking at a per-unit level runs in Kingdom Drive, where sixteen cost categories are recorded against individual vehicles.

Where this is the wrong answer

If you run a single retail location with standard products and no unusual workflow, an off-the-shelf POS will be live next week for a fraction of a custom build, and it will be well supported. Custom is justified when the stock movement has to touch something a package cannot model – contracted allotments, per-unit cost attribution, or a ledger you already run.

What you get out of it

  • A sale moves stock and posts a journal entry in one transaction
  • Stock levels that match a physical count, or a recorded reason why not
  • Purchase orders, goods receipt and supplier invoices as one chain
  • Reorder points based on actual movement rather than a guess
  • Permissions so a till user cannot adjust stock without a record
  • Variance visible per product and per location rather than at year end

Business outcome

Stock and accounts that reconcile because they are derived from the same entries, not compared across two systems.

How the work runs

Five stages, each with an exit condition

A stage does not close because the calendar says so. It closes when its deliverable is signed off, which is what keeps a project from drifting.

01

Discover

We map your current process, existing systems and the cost of the problem.

Closes on Signed scope  ·  Week 1
02

Design

Data model, module breakdown, permission matrix, integration points, UI direction.

Closes on Architecture sign-off  ·  Week 1 - 2
03

Develop

Delivery in working increments you can log into and test. No six-week silence.

Closes on Each module accepted  ·  Ongoing
04

Deploy

Staging, data migration, parallel run against the old process, cutover with rollback ready.

Closes on Verified parallel run  ·  Release week
05

Support

Monitoring, restore-tested backups, defined response times, a named engineer.

Closes on Continuous  ·  Ongoing
Related

Other capabilities in this group

ERP Solutions

A single operational system covering bookings, inventory, suppliers, accounting, HR and branch control, on a proper double-entry ledger.

Business outcome Month-end closes from one source of truth instead of six reconciled spreadsheets.

CRM Solutions

A pipeline your team will actually update: lead capture, stages, activity logging, quotations and manager dashboards.

Business outcome Every enquiry traceable from source to closed deal, so marketing spend is judged on revenue.

Custom Web Development

Business websites, portals and web applications built from the data model up, not assembled from page-builder templates.

Business outcome A site your team can edit safely that loads fast and is found by the right searches.
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